Privacy Policy

Last updated: May 20, 2026

1. Introduction

Quantum Vikings ("Company", "we", "us", or "our"), located at Sønderrad 8, 6780 Skærbæk, Denmark, operates the SignagePoint digital signage platform ("Service"). This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our Service, in accordance with the General Data Protection Regulation (GDPR) and applicable Danish data protection legislation.

2. Data Controller

The data controller for your personal data is:

Quantum Vikings
Sønderrad 8
6780 Skærbæk, Denmark
Email: info@quantumvikings.com

3. Data We Collect

3.1 Account Information

When you register for an account, we collect:

  • Name
  • Email address
  • Username
  • Password (stored in hashed form)

3.2 Device Information

When you connect a signage player to the Service, we collect:

  • Device identifier (automatically generated)
  • Device IP address
  • Device type and software version
  • Network information (VPN IP addresses for remote management)

3.3 Content Data

We store the media files (images, videos, website URLs, and stream URLs) that you upload to the Service for the purpose of delivering content to your signage players.

3.4 Usage and Log Data

We may collect:

  • Playback reports and device status information
  • Login timestamps and IP addresses
  • Browser type and operating system (when using the web dashboard)

4. Legal Basis for Processing

We process your personal data on the following legal bases under GDPR Article 6:

  • Contract performance (Art. 6(1)(b)): Processing necessary to provide the Service you have requested, including account management, content delivery, and device management.
  • Legitimate interest (Art. 6(1)(f)): Processing necessary for system security, fraud prevention, and service improvement, where our interests do not override your fundamental rights.
  • Consent (Art. 6(1)(a)): Where applicable, such as for marketing communications. You may withdraw consent at any time.

5. How We Use Your Data

We use the collected data to:

  • Provide and maintain the Service
  • Manage your account and authenticate your access
  • Deliver content to your registered signage players
  • Enable remote device management features
  • Send service-related notifications (e.g., software updates, security alerts)
  • Monitor and improve the performance and reliability of the Service
  • Respond to your inquiries and provide technical support

6. Data Sharing

We do not sell your personal data. We may share your data with:

  • Service providers: Third-party hosting and infrastructure providers who process data on our behalf, under appropriate data processing agreements
  • Legal obligations: When required by law, regulation, or legal process
  • Business transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice

7. Data Storage and Security

Your data is stored on servers located within the infrastructure we maintain. We implement appropriate technical and organizational measures to protect your personal data, including:

  • Encrypted data transmission (HTTPS/TLS)
  • Hashed password storage
  • Access controls and authentication
  • Regular security monitoring

8. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the Service. Upon account termination:

  • Account data is deleted within 90 days
  • Uploaded content is deleted within 30 days
  • Log data may be retained for up to 12 months for security purposes

9. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right of access (Art. 15): Request a copy of your personal data
  • Right to rectification (Art. 16): Request correction of inaccurate data
  • Right to erasure (Art. 17): Request deletion of your data ("right to be forgotten")
  • Right to restriction (Art. 18): Request restriction of processing
  • Right to data portability (Art. 20): Receive your data in a structured, machine-readable format
  • Right to object (Art. 21): Object to processing based on legitimate interest

To exercise any of these rights, contact us at info@quantumvikings.com. We will respond within 30 days.

10. Cookies

The Service uses essential cookies for session management and authentication. These are strictly necessary for the Service to function and do not require consent. We do not use tracking or advertising cookies.

11. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

12. Children's Privacy

The Service is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected such data, we will take steps to delete it promptly.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. For significant changes, we will notify active users via email or through the Service.

14. Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet):

Datatilsynet
Carl Jacobsens Vej 35
2500 Valby, Denmark
Website: datatilsynet.dk

15. Contact

For any questions about this Privacy Policy or our data practices, please contact us:

Quantum Vikings
Sønderrad 8
6780 Skærbæk, Denmark
Email: info@quantumvikings.com